We are seeking an experienced and dynamic Office Manager to join Noorka Logistics in Dubai. The ideal candidate will be responsible for organizing and coordinating administrative duties and office procedures to create and maintain a pleasant and efficient work environment. This role requires high levels of organizational effectiveness, communication, and safety.
Key Responsibilities:
- Serve as the point person for office management duties, including maintenance, mailing, supplies, equipment, bills, errands, and shopping.
- Schedule meetings and appointments.
- Organize the office layout and order stationery and equipment.
- Maintain the office condition and arrange necessary repairs.
- Partner with HR to update and maintain office policies as necessary.
- Organize office operations and procedures.
- Coordinate with the IT department on all office equipment.
- Ensure that all items are invoiced and paid on time.
- Manage contracts and price negotiations with office vendors, service providers, and office leases.
- Manage office G&A budget, ensuring accurate and timely reporting.
- Provide general support to visitors.
- Assist in the onboarding process for new hires.
- Address employee queries regarding office management issues (e.g., stationery, hardware, and travel arrangements).
- Liaise with facility management vendors, including cleaning, catering, and security services.
- Plan in-house or off-site activities, like parties, celebrations, and conferences.
Requirements:
- Proven experience as an Office Manager, Front Office Manager, or Administrative Assistant.
- Knowledge of office administrator responsibilities, systems, and procedures.
- Proficiency in MS Office (MS Excel and MS Outlook, in particular).
- Hands-on experience with office machines (e.g., fax machines and printers).
- Familiarity with email scheduling tools, like Email Scheduler and Boomerang.
- Excellent time management skills and the ability to multi-task and prioritize work.
- Attention to detail and problem-solving skills.
- Excellent written and verbal communication skills.
- Strong organizational and planning skills in a fast-paced environment.
- A creative mind with the ability to suggest improvements.
- High school degree; additional qualification as an Administrative Assistant or Secretary is a plus.
Join Noorka Logistics in Dubai as an Office Manager and contribute to maintaining an efficient and pleasant work environment, supporting the company’s operational success.